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A payroll administrators job consist of various duties, and activities, the main job is to assure that people are paid on time and paid the proper amount that they have earned from working. Most payroll administrators work in the finance department, or for a bureau providing payroll services to other companies.

Other job details include:*

  • Reviewing the amount of hours each employees has worked
  • Deducting taxes and issuing tax forms
  • Creating records
  • Adding and deducting pay increases, and deductions
  • Calculating overtime, sick, holiday, maternity, pay and expenses
  • Issuing pay by cash, cheque, or electronic transfer

Some jobs may require you to do additional general administrative work such as light typing, paper work filing, and photocopying.


Previous experience of book-keeping, accounts or other types of office work, and computer skills (particularly spreadsheets and databases) is not always required for some jobs but can be very helpful for jobs without specific requirements.

An Apprenticeship scheme may aide you when getting into this job. Apprenticeships available in your area depend on local jobs markets and the qualifications employers need from their workers.

Payroll Administrator Training

Skills are usually developed on the job site while helping other experienced staff with routine computer and clerical work. The use of specialist payroll and accounting software may be included in your training.

If you do need specific qualifications for this opportunity, you may be able to study for those qualifications while you are working, these qualifications may include:

  • A Certificate in Payroll Administration, Association of Accounting Technicians
  • A national Payroll Certificates, Institute of Payroll Professionals
  • A Certificate and Diploma in Payroll or Computerized Payroll, International Association of Book-keepers

Greater responsibility and experience may require you to take more advanced qualifications including:

  • A foundation Degree in Payroll Management (which includes the Practitioner Certificate in Payroll, the Advanced Practitioner Certificate, as well as a Diploma in Payroll Management)
  • An Advanced Diploma in Applied Payroll Management, including BA Hons degree. Continuing to develop your skills will keep you up to date with payroll law throughout your career.

The IPP offers a range of short courses to help you achieve this as well as others things including:

  • Confidence while working with numbers
  • Great IT skills
  • Very well spoken and written communication skills
  • A high level of attention to detail, accuracy
  • The ability and knowledge of how to work well as a part of a team
  • Organization and time management skills, and the ability to meet strict deadlines
  • Respect for confidential information

Payroll Administrator Opportunities

You may be eligible to work for some of the larger companies or public sector organizations, you may also have the possibility of being employed by a payroll bureau. The more experience you gain the more you could progress, you could progress to payroll supervisor or manager. You may find advertised in the local press, in Jobcentre Plus, and recruitment agencies.


Here is The Chartered Institute of Payroll Professionals (CIPP) is the UKs only membership association for individuals working in payroll in the UK and has in excess of 5,000 professionals enjoying membership benefits.

There is also the IAB they offer lots of finance qualifications throughout the UK.

Other Finance careers featured, train as a Credit Controller ?

There is a wide selection of UK Jobs and career guides on UK Jobs Guide with ideas of what you can be.

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